In order to comply with GC 10.3.1, how should a Contractor deal with submitting Force Account reports to the CA when there is a delay in gathering billing from suppliers?

Question

Accepted Answer

QUESTION

GC 10.3.1 requires the Contractor to submit FORCE ACCOUNT reports to the CA before the end of the next Day. Sometimes this just isn’t enough time to gather billing from a third party. There are times when we simply can’t get an invoice from larger suppliers for 30 days. We have done extra work by force account and because it was not submitted in time, we weren’t paid. Although the CA acknowledges that the work was done, they can rely on GC 10.3.1. Surely this action isn’t fair.

Do you have any comments on the submission time and consequently the CA not needing to approve payment or should we just decline the work?

COMMENT

GC 10.1.1 (3) sets out the Contractor’s entitlement to material cost and references invoice transportation and haulage costs.

One might suggest to the CA that a reliable estimate of material costs, etc, based on supplier quotations, and later adjusted by final invoice amount, might be adopted to overcome the invoice delay. Or, the supplier might be willing to change their billing practice to issue an invoice on order.

In order to comply with GC 10.3.1, how should a Contractor deal with submitting Force Account reports to the CA when there is a delay in gathering billing from suppliers?

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